Reach Engineering and Diving Services Limited (REDS) understands that your privacy is important to you and
that you care about how your personal data is used. We respect and value the privacy of all of our customers,
suppliers and staff and will only collect and use personal data in ways that are described here, and in a way,
that is consistent with our obligations and your rights under the law.
This Data Privacy Information, together with any documents referred to in it, explains how we collect, store,
use and other wise process your data. It also explains your rights under the law relating to your personal data.
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the "GDPR") as
'any information relating to an identifiable person who can be directly or indirectly identified in particular by
reference to an identifier'.
Personal data is, in simpler terms, any information about you that enables you to be identified.
Personal data covers obvious information such as your name and contact details, but it also covers less obvious
information such as identification numbers, electronic location data, and other online identifiers.
Non-personal data refers to any information that does not identify you as a specific individual. This policy may
include non-personal information where both types may be linked by the same document.
We collect data in a number of ways, including in person, via email, via the website, by phone, post or social
media, such as:
We may collect some or all of the following personal data (this may vary according to your relationship with
REDS shall collect your data from several pieces of data that you may provide us, for example, when applying
for a vacancy. However, REDS have no control over additional information that you choose to provide us within
documents such as your CV.
In some cases, we may collect data from third parties. This might include HMRC who provide tax verification
information, certain clients who might provide site security clearance details, or intermediaries who may act
as an introducer. If this happens we shall inform you of the source of the data, including if it came from a
publicly accessible source.
If you fail to provide REDS with data that is required for certain functions, it may mean that we are unable to
fulfil our requirement for entering into a contract with you or performing the contract that we have entered
REDS will only collect criminal conviction data where it is appropriate given the nature of the services you are
to provide to us and where the law permits us. This data will usually be collected during contract negotiation,
or in order to perform client requested security checks, however, may also be collected during your
engagement. We use criminal conviction data to determine your suitability, or your continued suitability for
the engagement. Certain clients may use this data to produce site security clearance or applicable caveats to
apply to your site security clearance. You will be informed in advance if a criminal data search is needed as
part of any such security checks. We rely on the lawful basis of legitimate interest to process this type of data.
Under the GDPR, we will only use your personal data when we have a legal basis for doing so. The legal basis
for using your personal data will depend on what we need to do but includes:
We do not use any automated systems or profiling systems for carrying out any data processing.
REDS retain a record of your data in order to provide a high quality service to our customers and workforce.
We will only retain your data in accordance with the law and we will only retain it for as long as is necessary.
How long we will need to keep your personal data will depend on the purpose it was collected for and our
basis in law for keeping it.
Your data will be disposed of securely once it is no longer needed.
REDS shall protect your data against accidental loss or disclosure, destruction and abuse. Numerous measures
are taken to protect your data, depending upon the nature of the storage.
Where any personal data is to be erased or otherwise disposed of for any reason, it shall be securely deleted
and disposed of.
REDS will not sell, rent, trade or otherwise disclose your data, except as described in this policy, or other
documents referred to in this policy. The way that REDS operates means that we may need to share your
personal data between departments internally or with GDPR compliant external third parties so that we can
provide the service to you.
Employees within REDS who have a responsibility within project management, operations, health & safety,
recruitment, and payment will have access to your data which is relevant to their function. All employees with
such responsibility will be trained in ensuring the data is processed in line with GDPR.
Data may be shared with third parties for particular reasons, including but not limited to:
instructions of a government authority, where we may be legally required to share certain data (for
example the Police)
In all cases, shared data will be limited to that required to perform the task.
We may also share your data with third parties as part of a Company sale or restructure, or for other reasons
to comply with a legal obligation upon us. A data processing agreement would be in place with such third
parties to ensure data is not compromised. Third parties must implement appropriate technical and
organisational measures to ensure the security of your data.
Outside of EEA:
REDS may from time to time transfer personal data to countries outside of the EEA (European Economic Area,
being all EU member states, plus Norway, Iceland, and Liechtenstein), for the purposes of our legitimate
interests in performing a contract. Such countries may include The Channel Islands, Isle of Man, Gibraltar and
USA. REDS would ensure that any data transferred shall be done securely and that the bodies who receive the
data that we have transferred, process it in a way required by EU and UK data protection laws.
Under the GDPR, you have the following rights, which we will always work to uphold:
For more information about our use of your personal data or exercising your rights as outlined above, please
contact us using the details provided in Part 11.
Further information about your rights can also be obtained from the Information Commissioner's Office
(www.ico.org.uk ) or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a
complaint with the Information Commissioner's Office.
If you wish to see the personal data we hold for you, you can ask us for details of that personal data. This is
known as a "data subject access request".
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part
We request the use of this form, as it is the easiest way to tell us everything we need to know to respond to
your request as quickly as possible. Before providing any information, we will need to verify your identify and
may request further information from you.
There is not normally any charge for a subject access request. If your request is 'manifestly unfounded or
excessive' (for example, if you make repetitive requests) a fee may be charged to cover our administrative
costs in responding.
We will aim to respond to your subject access request within two weeks but in any case, not more than one
month of receiving it. Normally, we aim to provide a complete response within that time, however, in some
cases, particularly if your request is more complex, more time may be required up to a maximum of three
months from the date we receive your request. You will be kept informed of our progress.
To contact us about anything to do with your personal data and data protection, including to making a data
subject access request, please use the following details
Email address: firstname.lastname@example.org
Postal Address: REDS Ltd, Unit 2, Estate Road No. 6, South Humberside Ind. Est., Grimsby, DN31 2TG
Reach Engineering & Diving Services Ltd (REDS) is the data controller.
We may change this Privacy Notice from time to time. This may be necessary, for example, if the
law changes, or if we change our business in a way that affects personal data protection.
Any changes will be made available on our website.
This Policy has been approved and authorised by: